Our Rules
Our aim is to ensure that everyone who uses Howard Hall, whether for daytime activities, meetings or private celebrations, enjoys a safe, welcoming and enjoyable experience. We are equally committed to ensuring that our neighbours are not inconvenienced by activities taking place at the Hall. So, Please:
- Treat everyone with courtesy and respect;
- Do not engage in any illegal activity on the premises;
- Follow all safety instructions and never obstruct, misuse or tamper with fire exits, fire extinguishers or fire alarm equipment;
- If you wish to decorate the Hall to make special memories of your event, please discuss your plans with the Hall Manager beforehand and ensure they comply with our Terms and Conditions of Hire;
- Do not overrun your booked session. We allow a 30-minute interval between bookings to provide sufficient time for setting up and clearing away. If you need more time, you will need to include it within your booking time;
- Leave the Hall clean and tidy, following the procedures set out in our Cleaning Standards; and
- Be considerate of our neighbours by leaving the premises quietly at the end of your event.
Relevant Policies and Guidance
To help everyone enjoy the Hall safely and responsibly, we ask all hirers and visitors to familiarise themselves with our policies, guidance and conditions of hire. The documents below are available to download in PDF format should you wish to read them in more detail.
- Terms and Conditions of HireOur Terms and Conditions explain the requirements for hiring Howard Hall and are designed to protect both our hirers and the long-term future of the Hall.
- Fire Evacuation PlanProvides important information about emergency procedures to help ensure the safety of everyone using the Hall.
- Cleaning StandardsExplains the standard of cleanliness expected when hiring the Hall and the procedures to be followed at the end of your booking.
- Safeguarding FrameworkSets out how we keep the Hall a safe and inclusive place for children, young people and adults at risk, and what the Trustees, the Management Committee and hirers are each responsible for.
- Code of ConductThe standards of conduct expected of members of the Lodges and Masonic Orders resident at the Hall, and of the guests and visitors they introduce.
Our Data Protection Framework
Howard Hall is committed to protecting your personal information and complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and guidance issued by the Information Commissioner’s Office (ICO). The following documents explain how we collect, use, protect and retain personal information.
- Data Protection FrameworkOur overarching framework: it sets out how we govern data protection and lists the controlled documents the framework is made up of, which follow below.
- Data Protection (GDPR) PolicyExplains the principles and responsibilities for processing personal data, together with the security measures and procedures we follow, including our Personal Data Breach Procedure.
- Privacy NoticeExplains how Howard Hall collects, uses, stores and shares personal information.
- Record of Processing Activities (ROPA)Documents the personal data processing activities undertaken by Howard Hall, together with the lawful basis for processing, retention arrangements and security measures.
- Data Retention ScheduleExplains how long different categories of records are retained and how they are securely disposed of when no longer required.
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